Subcontract Administrator

Candidates must verify, before applying, that you meet the minimum requirements of the position.

Target salary range: $60k - $75k. The estimate displayed represents the typical salary range for this position based on experience and other factors.

JANUS Research Group, LLC is seeking a skilled and motivated Subcontract Administrator to join our Procurement and Pricing Department. This is a fully remote position with opportunities for professional growth in a dynamic, fast-paced environment. As part of our commitment to supporting the Department of Defense and other federal agencies, we pride ourselves on delivering innovative solutions with integrity and excellence.

Job Description

The Subcontract Administrator will be responsible for managing the full lifecycle of subcontract agreements, including drafting, negotiating, monitoring, and ensuring compliance with federal regulations and company policies. The ideal candidate will be adept at building relationships with subcontractors, streamlining processes, and contributing to the overall success of JANUS Research Group’s programs and projects.

Key Roles and Responsibilities

• Prepare, issue, negotiate, and administer subcontracts, ensuring compliance with FAR/DFARS, company policies, and client requirements.
• Develop and issue Requests for Proposal (RFP) to potential subcontractors, evaluating responses for compliance, price, and technical capability.
• Monitor subcontractor performance, ensuring adherence to terms, deliverables, schedules, and quality standards.
• Review and negotiate subcontract terms and conditions, incorporating flow-down clauses as appropriate.
• Collaborate with internal teams, including program managers, legal, and finance, to align subcontract agreements with project goals.
• Conduct regular supplier evaluations, including compliance with CMMI Level 3 requirements and performance reviews.
• Maintain accurate subcontract documentation in Costpoint, ensuring audit readiness.
• Process subcontract modifications, extensions, and closeouts in a timely manner.
• Support integration of subcontractor staff and processes during mergers and acquisitions.
• Provide guidance to procurement staff on subcontracting best practices and assist with training initiatives.

Basic Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (equivalent experience may be considered).
• 3+ years of experience in subcontract administration, procurement, or related roles, preferably in a government contracting environment.
• Working knowledge of FAR/DFARS and other applicable federal acquisition regulations.
• Proficiency in Costpoint or similar ERP systems for subcontract and procurement management.
• Strong negotiation and communication skills, with the ability to interact effectively with internal and external stakeholders.
• Experience drafting and administering various subcontract types, including T&M, FFP, and cost-reimbursable.
• High attention to detail and ability to manage multiple priorities in a deadline-driven environment.

Additional Desired Qualifications

• Experience working with Department of Defense (DoD) and and other government agency contracts.
• Familiarity with CMMI Level 3 requirements and supplier evaluation frameworks.
• Certification in procurement or contract management (e.g., CPCM, CFCM, CPSM).
• Advanced skills in Costpoint, Jira, and Microsoft Office Suite (Excel, Word, PowerPoint).
• Demonstrated ability to streamline processes and improve subcontracting workflows.

JANUS strives to provide opportunities for career growth through training and development. We also offer an attractive comprehensive benefit package to include health and welfare plans and financial products. As part of a total rewards program, employees can benefit from our referral bonus program, and other various employee awards. JANUS Research Group takes pride in our benefit package and rewards program which has earned us the certification of a Great Place to Work™

JANUS Research Group provides reasonable accommodation so that qualified applicants with a disability may participate in the selection process. Please advise us of any accommodations you request to express interest in a position by e-mailing: Alisha Pollard, Director of Human Resources at alisha.pollard@janusresearch.com or calling (706) 364-9100. Please state your request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within JANUS Research Group will be reviewed at the e-mail address and phone number supplied. Thank you for considering a career with JANUS Research Group.

JANUS Research Group participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

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JANUS Research Group is an equal opportunity/ affirmative action employer. It is company policy to provide equal opportunity in all areas of employment practice without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship, or disability.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment qualified individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.