This is a remote position.
Schedule:- 40 hours/week, Monday - Friday 8 am to 5 pm
Client Timezone: Eastern Time (ET)
About the Role:
We are seeking a proactive and highly organized Virtual Administrative Assistant to support our team with social media management, CRM data entry, and administrative coordination. The ideal candidate will be detail-oriented, tech-savvy, and capable of communicating effectively with our sales team and customers. This role plays a crucial part in keeping our operations and online presence running smoothly.
Key Responsibilities:
Social Media Management:
Create, edit, and schedule posts across various platforms.
Manage and respond to comments and direct messages to enhance engagement.
Edit videos and photos provided by the team for posting.
Conduct outreach to businesses with a soft-sell approach to generate interest and leads.
CRM & Data Management:
Accurately enter and update customer data in the CRM system.
Follow up with customers for outstanding invoices, missing data, and other required information.
Transfer and organize information from the outside sales team into the CRM.
Administrative Support:
Maintain and update calendars for the owner and team as needed.
Communicate key sales information and updates to the owner efficiently.
Provide general administrative support to ensure day-to-day operations are organized and effective.
Sales Team Coordination:
Interface with outside sales representatives to gather updates, lead activity, and status reports.
Relay important information between the sales team and internal departments.
Primary Focus Areas:
Managing and growing our social media presence.
Editing videos and photos for social media.
Ensuring accurate and timely data entry into our CRM system.
Requirements
Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.
Proficiency in social media platforms (Instagram, Facebook, LinkedIn, etc.) and content scheduling tools.
Basic video and photo editing skills (using tools like Canva, Adobe Spark, Adobe Photoshop, Adobe Premiere Pro, CapCut, Buffer).
Strong experience with CRM systems and data management.
Excellent written and verbal communication skills.
Highly organized with great attention to detail.
Ability to manage multiple priorities and meet deadlines with minimal supervision.
Comfortable conducting soft-sell outreach via social media or email.
Preferred Qualifications:
Familiarity with platforms like HubSpot, Salesforce, or other CRM systems.
Previous experience working with sales teams or in a sales support role.
Strong problem-solving skills and a proactive attitude.
Benefits
- Permanent work from home
- Immediate hiring
- Steady freelance job
