Discover how to save on Qlik Sense costs for your team. Learn effective solutions, including sharing Qlik Sense workspaces securely with RemoteSpace.

Qlik Sense is a powerful data visualization and analytics platform used by businesses to transform raw data into actionable insights. However, the Qlik Sense price can be steep, particularly for small teams, students, or startups looking to unlock their full potential. High subscription costs, security concerns when sharing access, and the need for multiple accounts can make it difficult to justify the platform’s use for some users. In this article, we’ll explore how to save money on Qlik Sense cost without sacrificing its robust features and functionality.

The Problems People Often Face When Using Qlik Sense

While Qlik Sense offers some of the most advanced data analysis and visualization capabilities available, users often encounter significant challenges, especially when trying to manage costs and secure data. Here are the common problems people face when using Qlik Sense:

1. Too Expensive for a Team or a Student

The Qlik Sense price is tiered, with costs increasing based on the number of users and the features required. For small businesses, large teams, or students, paying for individual subscriptions can quickly add up, making Qlik Sense less affordable compared to other analytics tools.

For teams that don’t need all the advanced features or the flexibility offered by higher-priced plans, this can feel like a financial burden that doesn’t provide enough return on investment.

2. Safety Concerns for Sharing Account Passwords

Security is a significant concern for teams that share access to Qlik Sense accounts. Using a single account for multiple team members might seem like a cost-saving strategy, but it creates a security risk when sharing login credentials. The potential for password leakage or unauthorized access increases, putting sensitive data at risk and compromising the integrity of the analytics process.

This issue is particularly concerning in larger teams, as the chances of a security breach increase when passwords are shared without proper safeguards.

3. Difficulty Managing Multiple Accounts

For larger teams, managing several individual Qlik Sense accounts can become a logistical nightmare. Not only does this increase the Qlik Sense cost, but it also requires additional administrative work to keep track of subscriptions, renewals, and user access.

As the team grows, the challenge of ensuring that everyone has appropriate access to the right data increases, making the platform more difficult to manage and more expensive to maintain.

Tips for Saving Money on Qlik Sense

Qlik Sense is a powerful data analytics platform, but its cost can escalate quickly as your team scales. Thankfully, there are a variety of strategies to save on Qlik Sense without sacrificing its rich functionality. One of the most effective and efficient ways to cut costs is by using RemoteSpace, a platform that allows teams to securely share workspaces, reducing the need for multiple subscriptions. Here are a few additional solutions to help you save on Qlik Sense:

RemoteSpace

RemoteSpace is a game-changer for teams looking to share Qlik Sense workspaces securely without paying for multiple subscriptions. By allowing up to 5 devices to access the same workspace, you avoid the high costs of individual licenses and save at least 80%. It also offers password-protected access, ensuring that only authorized users can view and interact with your data. This approach allows teams to collaborate more efficiently while drastically reducing costs.

Consolidate Accounts

Instead of each team member having their own Qlik Sense account, consolidate your accounts under one plan. By centralizing your licenses, you can take advantage of volume-based pricing or negotiate a better deal with Qlik Sense. This is especially helpful for small teams or departments that don’t need individual accounts.

Use Data Sampling

If you’re processing large amounts of data, consider using data sampling instead of tracking every event or interaction. By analyzing a representative subset of your data, you can reduce the volume of data being processed and stored, ultimately saving on subscription and storage costs.

Optimize Data Models

Carefully consider which data models and visualizations are essential. Overcomplicating your dashboards or data models can lead to unnecessary costs. Focus on the core insights you need, removing redundant or low-impact data models to minimize resource usage.

Set Data Retention Policies

Adjust your data retention settings in Qlik Sense to keep only the data you need. By reducing how long you store data or archiving older data elsewhere, you can lower storage costs. Qlik Sense offers custom retention periods that help optimize long-term expenses.

Use Open-Source Alternatives for Smaller Teams

For smaller teams or those with basic analytics needs, consider using open-source alternatives for some tasks. Tools like Apache Superset or Metabase can provide core data visualization and reporting capabilities without the hefty price tag. You can use Qlik Sense for advanced analytics while offloading simpler tasks to these free platforms.

Annual Payment Plans

Switching to annual billing can provide significant savings over monthly subscriptions. Many platforms, including Qlik Sense, offer discounts for long-term commitments. If you know your team will continue using Qlik Sense for the year ahead, this can be a great way to cut costs.

Limit User Access

Limiting the number of users with full access to Qlik Sense can reduce the need for additional licenses. Assign roles and permissions carefully to ensure that only those who truly need access to certain features or data are granted them. This ensures that you’re not paying for excess licenses that aren't being fully utilized.

Negotiate with Qlik Sense

If your team is growing or has unique needs, don’t hesitate to negotiate with Qlik Sense for custom pricing or additional discounts. Qlik Sense is known for offering flexible pricing models, especially for larger organizations or teams with high usage.

How RemoteSpace Helps Save on Qlik Sense Costs

• Secure Workspace Sharing: With RemoteSpace, you can securely share your Qlik Sense workspace without needing multiple licenses. The platform offers password-protected links, ensuring that only authorized users can access the data. This feature makes it easy for your team to collaborate across departments or with external partners without increasing costs.
• Reduce Subscription Fees: By allowing multiple users to access the same Qlik Sense workspace, RemoteSpace reduces the need for additional individual subscriptions. This sharing model enables teams to focus on collaboration without worrying about each person having their account, ultimately cutting down on your overall subscription fees.
• Simplified Collaboration: Sharing a workspace through RemoteSpace centralizes your analytics efforts. It allows your team to work together seamlessly, manage access more easily, and share insights without running into the cost barriers typically associated with additional Qlik Sense accounts.

Step-by-Step Guide to Use Qlik Sense for a Team via Workspace

Now, let’s dive into a simple, step-by-step guide on how to use Remotespace to share a Qlik Sense workspace with your team and reduce your costs:

Step 1: Sign Up for RemoteSpace

To begin, create an account on RemoteSpace. This tool integrates with Qlik Sense to facilitate easy and secure sharing of your workspaces.

Step 2: Connect to Qlik Sense in RemoteSpace

Once you’ve signed up for RemoteSpace, log in to your Qlik Sense account in the workspace you created. Follow the platform’s instructions to connect your data under your workspaces. Afterwards, you’ll be able to share your Qlik Sense workspace with others.

Step 3: Choose the Workspace to Share

After connecting your accounts, select the Qlik Sense workspace you want to share. RemoteSpace allows you to choose which workspace you want to make available to team members or collaborators.

Step 4: Set Up Invitation Code

One of the key benefits of using RemoteSpace is the ability to set a code for your shared workspace. Before you share the workspace link, RemoteSpace will prompt you to create a password to ensure that only authorized individuals can access the workspace. This step helps you safeguard your data and avoid any security issues.

Step 5: Share the Workspace with Your Team

Once the workspace is ready and the password is set, you can easily share the link with your team members or collaborators. By sharing the link, they’ll gain access to the Qlik Sense data without needing their own individual licenses.

By following these steps, your team can use Qlik Sense efficiently while saving on Qlik Sense price and ensuring data security.

Wrap Up

Qlik Sense is a powerful analytics tool, but the Qlik Sense cost can be a barrier for teams, students, or startups trying to scale their data analysis efforts. By using tools like RemoteSpace to securely share your Qlik Sense workspace, you can cut down on costs, avoid security risks, and make collaboration easier.